About

X12 Procedures

Voting Procedures
Organizations and individuals current in their dues are eligible to vote on ASC X12 issues. ASC X12 votes on technical issues by letter ballot. These are conducted by DISA and are open to all ASC X12 members of record. Administrative issues may be voted on by letter ballot or at general sessions during ASC X12 meetings.

Subcommittee votes are conducted according to procedures in each subcommittee's constitution. The first requirement to be eligible to vote is to have membership in that particular subcommittee; this membership always entails ASC X12 membership at a minimum, and may require attendance at a certain number of meetings. Check with the officers of each subcommittee for information on membership. Task groups and their work groups may operate more informally. Often any active member can vote, but officers should be consulted regarding voting requirements.

The following procedures are in PDF and must be viewed using Acrobat Reader.

ASC X12-Approved and Published Procedures:
Organization and Procedures Manual (OPM) [PDF; 19 pages; 65KB]
The OPM describes the organization and function of ASC X12, its officers, its subcommittees and task groups. It also describes the X12 Secretariat and its role. A glossary defines terms used in the OPM. Participants, membership and meetings are described. The processing of American National Standards, conducting appeals and other administrative matters are also described.

ASC X12 Standing Documents
The ASC X12 Steering Committee approves X12 Standing Documents, except those dealing with procedures. 

Standing Document 1: ASC X12 Administrative Policies & Procedures
This publications provides clarification of policies that are not defined in detail in the OPM and which are not standards development and maintenance procedures. [PDF; 39 pages; 223KB]

Standing Document 2: Operations Manual; Development and Maintenance Procedures for Standards, Interpretations, Guidelines and Technical Reports (SD2)
[PDF; 75 pages; 169KB]

SD2 contains the detail-level procedures for developing and maintaining standards, interpretations, guidelines, technical reports and American National Standards. A glossary provides definitions of the terms used in SD2. An appendix contains forms for:

• submitting new work
• Submitting changes to existing work
• tracking the progress of work
• changing a vote
• withdrawing a project (new or published).

In addition, guidelines for preparation of subcommittee minutes, document control numbering instructions, a checklist for conducting an Open Forum for discussion and resolution of ballot disapproval votes, sample ballots and comment response letter instructions are included.

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