Organization and Procedures Manual (OPM) ASC X12X/TG3/2000-061

The OPM describes the organization and function of ASC X12, its officers, its subcommittees and task groups. It also describes the X12 Secretariat and its role. A glossary defines terms used in the OPM. Participants, membership and meetings are described. The processing of American National Standards, conducting appeals and other administrative matters are also described.

Standing Document 2: Operations Manual; Development and Maintenance Procedures for Standards, Interpretations, Guidelines and Technical Reports (SD2) (ASC X12/TG3/97-063)

SD2 contains the detail-level procedures for developing and maintaining standards, interpretations, guidelines, technical reports and American National Standards. A glossary provides definitions of the terms used in SD2. An appendix contains forms for:

• submitting new work
• Submitting changes to existing work
• tracking the progress of work
• changing a vote
• withdrawing a project (new or published).

In addition, guidelines for preparation of subcommittee minutes, document control numbering instructions, a checklist for conducting an Open Forum for discussion and resolution of ballot disapproval votes, sample ballots and comment response letter instructions are included.

Standing Document 4: ASC X12 Duties of the Secretariat (SD4) (ASC X12X/97-375)

SD4 serves as a guide regarding the essential requirements and expectations of the X12 Secretariat. It describes the duties and identifies what those duties are. Specifics of those duties are reviewed annually as part of the budget preparation process.