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Next ASC X12 Standing Meetings

Meeting Dates Hotel Location Phone
May 31-June 4, 2015 Hyatt Regency San Antonio 123 Losoya St.
San Antonio, TX 78205
(210) 222-1234
**The Insurance (X12N) will be meeting face to face at this location. As of this posting, all other Subcommittees will be meeting virtually. Check back for any updates.**
September 27-October 1, 2015 Sheraton Charlotte Hotel 555 S. McDowell St.
Charlotte, NC 28204
(704) 372-4100

Meeting Schedule

ASC X12 Summer Meeting Schedule Released

The Summer 2015 Standing Meeting Schedule is now available. The schedule is available for online viewing on this page and Recognizing that room assignments are likely to be revised periodically between now and the meeting, ASC X12 has added a notification feature to the downloadable meeting schedule. Once you register to download a copy of the schedule, you will receive an email notice any time the schedule is revised and reposted.

Adding a revision notice component to the meeting schedule download allows ASC X12 to provide up-to-date information in a timely manner. This will help people prepare for the meeting and improve the meeting experience.

Click here to download the latest meeting schedule.
(Last updated on May 15, 2015)

ASC X12 Meeting Agendas and Program

Click here to view the X12N (Insurance Subcommittee) meeting agenda of the June 2015 Standing Meeting (PDF format).

The program for the Summer 2015 Standing Meeting is not available at this time. Please check back in early May.

Standing Meeting Pre-registration

Deadline: May 22, 2015

Click the red button below to receive access to meetings held at the Hyatt Regency San Antonio and virtual meetings.

Meeting Fees

Member Fee:    FREE

Nonmember Fees:

  • Attend all meetings for one day only - $300
  • Attend all meetings for two days only - $600
  • Attend all meetings for the week (Sun thru Thurs) - $895

Hotel: Reserve your rooms by May 15, 2015

Hyatt Regency San Antonio
123 Losoya St.
San Antonio, TX 78205
(800) 233-1234

Guest Room Reservations:
To reserve your room online, go to:

   ASC X12 Block:
   ASC X12 Govt Block:

To make reservations via phone, call (800) 233-1234 and reference either:

   ASCX12.......Group code for general room block
   ASCX12G.......Group code for Government room block

The hotel will request a credit card to hold your room, however, it will only be charged upon check-in. Remember to cancel your reservation up 72 hours prior to your arrival to avoid charges to your credit card.

Room Rates*
     ASC X12 Room Rates*
     Single/Double Occupancy      $185
     Triple Occupancy      $210
     Quad Occupancy      $235
     Government Room Rates      $115 (Single/Double)

* Room rates are effective until the room block is filled or May 9, 2015. Rates quoted are exclusive of applicable state and local taxes.

Important Notes:

  • To assure proper accommodations are in place to conduct business during our meeting, the association needs to contract with a host hotel for a certain amount of sleeping rooms. This keeps costs for our members as low as possible. To minimize exposure to added costs, we ask that you make your reservations in the block provided above.
  • To avoid hotel penalties, please confirm room cancellations directly with the host hotel within 72 hours in advance of your intended arrival, if you are not able to attend the meeting.

Transportation Discounts

$5 Off Airport Shuttle Transportation to/from Airport to your hotel.

To Book a Reservation:
Click on the reservation link below and use the discount code at checkout. Your reservation must be made on­line in order to use the coupon code.

Discount Code for Service:

Reservation Links:
San Antonio Airport Shuttle (SAT)
Charlotte Airport Shuttle (CLT)

How To Make Your Airport Shuttle Reservation:

  • Click on your Airport Reservation link
  • Enter Service Type (one­way/round­trip), Hotel Name, etc.
  • Click "Get Quote"
  • Select Shuttle
  • Continue Reservation
  • Enter Coupon Code on checkout page
  • Your reservation must be made online in order to use the coupon code.
Once you complete your reservation an email confirmation will be sent to you and this will be your travel voucher for your airport transportation. It will also include instructions on where to meet your shuttle when you arrive at the airport.

EXISTING RESERVATIONS: If you need to make changes AFTER your reservation is complete please contact customer service at: 8008514528, email:
(Monday - Friday 8am - 8pm EST, Saturday and Sunday 9am - 5:30pm EST)

NEW RESERVATIONS: To receive a discount book an Airport Shuttle online at: (24 Hours / 7 days)

Sponsorship Opportunities

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Choose from the following sponsorship categories:

  • Meeting Exhibitors
  • Meeting Sponsors
  • ROI Banner Program, Online Advertising

Download the .pdf
Download the order form

Gain Exposure! Sponsorship opportunities and Tabletop displays are available. For more information, please contact Linh Nguyen, at (703) 970-2061 or email For details please visit our Sponsorship Opportunities web page located at

ASC X12 Guidelines for Photography, Audio and Video Recording
ASC X12 requires that consent be granted to any party, prior to recording an ASC X12 conversation, meeting or event. No audio or video recording, webcasting, streaming or photography of ASC X12-related events and meetings is allowed without express written permission. To request permission, please contact Jerry Connors, President, DISA, Secretariat to ASC X12 at

Download the .pdf


ASC X12 Meeting Schedule

Meeting Agendas and Program

Standing Meeting Pre-Registration


Transportation Discounts


ASC X12 Recording Policy

ASC X12 Anti Trust Statement

Roster of Summer 2015 ASC X12 Standing Meeting (as of May 15, 2015)

Questions? E-mail or call us at (703) 970-4480

Sponsorship Opportunities | Order Form (PDF)